The Foundation is looking for an Administrative Assistant

About the Role

Reporting to the Executive Director, the Administrative Assistant plays a vital role in the Foundation's daily operations. As the organization's administrative backbone, the Assistant ensures the smooth running of the office while supporting various activities, including donor administration, fundraising efforts, and event coordination.

This is a great opportunity for someone who enjoys working in a small, collaborative nonprofit environment, values organization and attention to detail, and wants to contribute to work that has a tangible impact on the community.

Key Responsibilities

Administrative and Office Support

• Manage the Foundation’s donor database, including data entry and reporting.• Coordinate meetings and handle calendars. • Prepare meeting notes and documentation. • Manage office administration, including filing, supplies, and organisation. • Respond to phone calls and inquiries. • Handle incoming and outgoing mail.

Donor and Fundraising Administration

• Maintain accurate donor records • Generate donor reports as needed • Prepare donor acknowledgment letters and thank-you notes • Issue charitable tax receipts promptly

Financial Administration

• Assist with fundamental accounting duties, such as deposits and financial reports.

Fundraising Support

• Provide administrative support for fundraising activities • Assist with the planning and logistics of fundraising events

Qualifications

·       Highly organized, reliable, and capable of managing priorities

·       Meticulous attention to detail and accuracy

·       Excellent interpersonal skills

·       Interest in philanthropy and fundraising

·       Teamwork ability

·       Experience in project management

·       Able to work independently while actively contributing to a team environment

·       Knowledge of accounting processes

·       Proficiency in Microsoft Office (Word, Excel, PowerPoint)

·       Proficient in English and knowledgeable in French.

Education and Experience

• College diploma in office administration or a related field, or equivalent experience • 1 to 3 years of experience in a similar role

What We Offer

• Full-time permanent position • 35 hours per week • Hybrid work available on a limited basis • Salary range competitive depending on experience • Supportive and collaborative team environment

To apply:

Please submit your résumé and cover letter to qehc.foundation@qehc.org